Property & Facility Management
Tenancies, rent, and maintenance requests in one place, instead of dates tracked from memory.
The operational reality
A property manager or landlord tracks tenancies, rent due dates, and maintenance requests across spreadsheets and phone calls, so arrears and expiring leases are often noticed only once they've already become a problem.
The system Afivox would build
- Unit and property register
- Tenancy management
- Rent invoicing
- Payment reconciliation
- Arrears tracking
- Lease renewals
- Maintenance requests
- Vendor assignment
- Document storage
- Portfolio reporting
How it would run
The path a single job takes through the system Afivox would build.
- Tenancy recorded
- Rent invoiced
- Payment reconciled
- Arrears flagged
- Maintenance request
- Vendor assigned
- Portfolio report
Related work
Property and Tenancy Management Platform
A property portfolio is a set of dated obligations, rent due, tenancy expiring, notice periods, service charge, statutory documents, and every one of them is a date somebody has to remember.
Rent Collection and Reconciliation
The money arrives. Matching it to a unit and a period is manual, receipts are issued inconsistently, and by the time arrears are noticed they are months old.
Facility Maintenance Request System
Requests are lost, tenants chase, contractors are paid without a recorded approval, and the manager cannot say what maintenance costs per unit or which contractor is reliable.
Portfolio Yield Intelligence
Gross rent is known. Net yield per unit, after voids, arrears, maintenance and management cost, is not. So capital decisions about which property to keep, improve or sell are made on gross figures that conceal the answer.
Security considerations
- Tenant records and lease documents are access-controlled by role.
Related capabilities
Build
We design and build digital products and software around real business processes. So your organization isn't forced into someone else's software.
Intelligence
Business intelligence, analytics, and AI that turn operational data into decisions people can act on, applied where it creates measurable value.
Let's map how your portfolio actually runs.
One session. We look at which rent dates and maintenance requests are tracked from memory, and what we'd build around it, whether or not you hire us afterward.
Start the operations review